E-Recruitment and Integrated Civil Service SystemUnion Civil Service Board, Myanmar

The Union Civil Service Board (UCSB) of Myanmar is committed to protecting the privacy and security of personal information collected through the E-Recruitment and Integrated Civil Service System (hereinafter referred to as “ the System” ). This Privacy Policy outlines how we collect, use, store, and disclose personal data in accordance with applicable laws and regulations.

We CollectWhen you use the System, we may collect the following types of information:

• Personal Information: Name, date of birth, gender, citizenship, national identification number, contact details, address, and other relevant personal data.
• Employment and Educational Data: Academic qualifications, work experience, certifications, and other relevant details for civil service recruitment and employment.
• System Usage Information: Log data, IP addresses, browser type, access times, and other technical details related to the use of the System.
• Documents and Attachments: Any files uploaded by users, including resumes, transcripts, recommendation letters, and identification documents.

The collected information is used for the following purposes:

• Processing civil service applications and recruitment procedures.
• Verifying applicant qualifications and credentials.
• Managing civil service employment records and career progression.
• Enhancing the security and efficiency of the System.
• Conducting research, statistical analysis, and policy development related to public service employment.
• Communicating with users regarding recruitment, application status, and official notifications.

The UCSB employs reasonable technical and organizational security measures to protect personal data against unauthorized access, disclosure, alteration, and destruction. Security measures include data encryption, access control, and regular security audits.

Personal data may be shared with relevant government agencies and authorized personnel for recruitment, employment, and administrative purposes. The UCSB does not sell, rent, or distribute personal data to third parties without user consent, except as required by law.

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy and comply with legal and regulatory requirements. Once data is no longer required, it will be securely deleted or anonymized.

Users have the right to:

• Access, update, or correct their personal data within the System.
• Request deletion of their personal data, subject to applicable legal and administrative requirements.
• Withdraw consent for data processing where applicable.
• Submit inquiries or complaints regarding data privacy and security.

The System may use cookies and similar tracking technologies to enhance user experience and improve service functionality. Users can manage cookie preferences through their browser settings.

The UCSB reserves the right to modify this Privacy Policy as necessary. Any updates will be communicated through official channels, and continued use of the System constitutes acceptance of the revised policy.

For any questions or concerns regarding this Privacy Policy or data protection practices, please contact:

• Union Civil Service Board, Myanmar
• Email : egovernment@ucsb.gov.mm
• Phone : 067-409680
• Website : portal.ucsb.gov.mm

This Privacy Policy is effective as of 1-4-2021 .